Feb 12, 2025 - Meeting Minutes
ATTENDANCE: Terry H, Rick R, Heidi R, Dave H, Binny H, Terese M, Steve D, John C, Sue G, Cindi P, Victoria F; Video: Pamela O
Meeting: 7 – 8:15 pm
2025 Board
President: Terry Hackbart (to be replaced by Steve Davis if needed)
Vice-President: Steve Davis
Treasurer: Cindi Post
Secretary: Victoria Fanning
Board members at large: John C, Sue G, Binny H, Rick R, Pamela O
Website: Terese Manley
NOTES
-Meeting Minutes from Jan. 4 were read and approved
FLYERS
-Last year Flyer:
Overview of Dates
Clean-up and Picnic Dates/reminders
-2025 March Flyer: to be printed after the next board meeting and distributed via a door drop including topics such as:
HOA Dues (Victoria with input from Board)
List the top 3-5 items for how HOA Dues are spent
Trash Pick-up
Landscaping - Clean up and Maintenance
Insurance
Spring Picnic - Bouncy Castle; neighbors provide F&B
List 2-3 bullets on what HOA Dues are NOT spent on
Board members are volunteers
Spring and Fall Clean-Up volunteers mitigate landscaping fees
Volunteers manage website and dog waste stations
The Trails HOA fees are among the lowest in the Golden/Arvada area. Most HOA fees in this area are $200-425 a MONTH.
By-laws for HOA Fees (Cindi with input from Board)
To discuss at the next meeting: Options for when people don’t pay, e.g., no trash removal service.
Spring Clean-Up Dates
Trails FB page: https://www.facebook.com/share/g/155gNUBbed/
HOA MEETING DATES
Second Wed of every month, 7-8 pm.
March 12: 5890 Windy Street
April 9: 17912 W 59th Ave
May 14: 17709 W. 58th Drive
Nov: 17649 W. 58th Drive
Notes: 1) Meetings can be cancelled if there are no action items. 2) Victoria puts out 2 neighborhood signs at entrances one week before the meeting start date with the date/time/website address.
ANNUAL CALENDAR
Spring Clean-up: May 3 | alternate May 17
Add a venmo link; we have a link via The Trails bank account. Note that volunteers are preferred, but if someone is unavailable to help and would like to submit a donation that would be appreciated. This money will be used for landscaping fees.
Picnic Dates: Aug. 23 | alternate Sept. 6
Fall Clean-up (after leaves fall): Oct. 4 | alternate Oct. 11
2025 BUDGET REVIEW
Half of the dues have been collected
Transfer fees: Estimated at 2 houses
Insurance for the neighborhood
Clean up dumpsters
Terese: Dog waste stations – THANK YOU
Cindi: Permits, Office Supplies – THANK YOU
Trash rate was the same in 2023 and 2024 (they bill quarterly)
MARCH AGENDA: More to come
HOA Dues: Options for when people don’t pay, e.g., no trash removal service.
Discuss a priority list of what cash reserves should be used for. What are the right projects to spend this money on.
By-laws are not in compliance with the state. Notes: There were bids to hire a lawyer, but no action has yet been taken. What are the risks of not being in compliance.
Maintenance: Need to decide on maintenance person/company by April.
Victoria will post two signs.
Terese will post a short job description on the website and people will submit their interest using the “Get In Touch” form.
Pamela will post on the FB page.